With respect to our fiscal year end (March 31, 2016) processing, invoices and cheque requisitions must be received in HSSBC Accounts Payable (AP) (properly coded and approved) no later than March 24, 2016 to be charged against the fiscal 2015/16 budget. In preparation for the year end, please ensure that any invoices or cheque requisitions requiring your approval and coding are addressed in a timely manner to HSSBC AP for processing.

Invoices or cheque requisitions received after March 24, 2016 will be charged against the fiscal 2016/17 budget. Material invoices received after March 24, 2016 that relate to 2015/16 will be accrued.

Only goods and services which are received on or before March 31, 2016 will be processed and recorded as a 2015/16 expense, as the recording of expenses is based on receipt of goods and services rendered. The issuance of a purchase requisition or purchase order before March 31, 2016 does not necessarily mean the costs will be charged against the 2015/16 budget.

All invoices and cheque requisitions are to be sent to HSSBC AP, via internal mail, regular daily courier, or via regular Canada Post mail: 1795 Willingdon Avenue, Burnaby, B.C. V5C 6E3. In order to minimize any delays, it is suggested that any envelopes/packages going to HSSBC AP be couriered if the deadline is imminent.

Thank you for your cooperation in this matter.

Questions?

Please contact Yun Gerbrandt if you have any questions related to Accounts Payable processing deadlines.

Yun Gerbrandt
Manager, Accounts Payable
HSSBC
Phone: 604-297-9222
Email: yun.gerbrandt@hssbc.ca