March 22: Accounts Payable deadline for 2017/18 budget

With respect to our March 31, 2018 fiscal year-end processing, properly coded and approved invoices and cheque requisitions must be received in BCCSS Accounts Payable (AP) no later than March 22, 2018 to be charged against the fiscal 2017/18 budget.

In preparation for the year end, please ensure that any invoices or cheque requisitions requiring your approval and coding are addressed in a timely manner to BCCSS AP for processing.

What happens if I submit after March 22?

Invoices or cheque requisitions received after March 22, 2018 will be charged against the fiscal 2018/19 budget.  Material invoices received after March 22, 2018 that relate to 2017/18 will be accrued.

Only goods and services which are received on or before March 31, 2018 will be processed and recorded as a 2017/18 expense, as the recording of expenses is based on receipt of goods and services rendered. The issuance of a purchase requisition or purchase order before March 31, 2018 does not necessarily mean the costs will be charged against the 2017/18 budget.

How to send invoices and cheque requisitions

All invoices and cheque requisitions are to be sent to BCCSS AP via internal mail, regular daily courier, or via regular Canada Post mail:

1795 Willingdon Avenue,
Burnaby, B.C., Canada
V5C 6E3.

In order to minimize any delays, it is suggested that any envelopes/packages going to BCCSS AP be couriered if the deadline is imminent.

Questions?

The Accounts Payable deadline memo contains useful information.

You can also contact Yun Gerbrandt, Manager, Accounts Payable, BCCSS if you have any questions related to the Accounts Payable processing deadlines. You can reach Yun by phone at (604) 297-2222 or by email at yun.gerbrandt@hssbc.ca.