Accounts Payable: Fiscal year-end preparation
With respect to our March 31, 2017 fiscal year end processing, properly coded and approved invoices & cheque requisitions must be received in BCCSS Accounts Payable (AP) no later than March 24, 2017 to be charged against the fiscal 2016/17 budget. In preparation for the year end, please ensure that any invoices or cheque requisitions requiring your approval and coding are addressed in a timely manner to BCCSS AP for processing.
Invoices or cheque requisitions received after March 24, 2017 will be charged against the fiscal 2017/18 budget. Material invoices received after March 24, 2017 that relate to 2016/17 will be accrued.
Only goods and services which are received on or before March 31, 2017 will be processed and recorded as a 2016/17 expense, as the recording of expenses is based on receipt of goods and services rendered. The issuance of a purchase requisition or purchase order before March 31, 2017 does not necessarily mean the costs will be charged against the 2016/17 budget.
All invoices and cheque requisitions are to be sent to BCCSS AP, via internal mail, regular daily courier, or via regular Canada Post mail: 1795 Willingdon Avenue, Burnaby, B.C. V5C 6E3. In order to minimize any delays, it is suggested that any envelopes/packages going to BCCSS AP be couriered if the deadline is imminent.
Thank you for your cooperation in this matter.
Please direct questions related to Accounts Payable processing deadlines to:
Yun Gerbrandt
Manager, Accounts Payable
BCCSS
Phone: 604-297-9222
Email: yun.gerbrandt@hssbc.ca