Accounts Payable: Fiscal year-end preparation

With respect to our March 31, 2017 fiscal year end processing, properly coded and approved invoices & cheque requisitions must be received in BCCSS Accounts Payable (AP) no later than March 24, 2017 to be charged against the fiscal 2016/17 budget. In preparation for the year end, please ensure that any invoices or cheque requisitions requiring your approval and coding are addressed in a timely manner to BCCSS AP for processing.

Invoices or cheque requisitions received after March 24, 2017 will be charged against the fiscal 2017/18 budget. Material invoices received after March 24, 2017 that relate to 2016/17 will be accrued.

Only goods and services which are received on or before March 31, 2017 will be processed and recorded as a 2016/17 expense, as the recording of expenses is based on receipt of goods and services rendered. The issuance of a purchase requisition or purchase order before March 31, 2017 does not necessarily mean the costs will be charged against the 2016/17 budget.

All invoices and cheque requisitions are to be sent to BCCSS AP, via internal mail, regular daily courier, or via regular Canada Post mail: 1795 Willingdon Avenue, Burnaby, B.C. V5C 6E3. In order to minimize any delays, it is suggested that any envelopes/packages going to BCCSS AP be couriered if the deadline is imminent.

Thank you for your cooperation in this matter.

Download the memo

 

Please direct questions related to Accounts Payable processing deadlines to:

Yun Gerbrandt
Manager, Accounts Payable
BCCSS
Phone: 604-297-9222
Email: yun.gerbrandt@hssbc.ca

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